Office Adminstrator

Job Status: Interviews
Estimated Salary

Expiration date: 31 Jan 2024

Date Posted

25 Jan 2024

Expiration date

31 Jan 2024

Offered Salary (month)



5 Years year exp



Job Purpose:

Reporting to the Managing Director, the incumbent will be responsible for providing adequate administrative support to all core functions of the business; coordination of activities and operations in compliance with company policies together with supervision of administrative staff to maintain a level high performance from the administration division.

Duties and Responsibilities:

  • Manages office administration staff, coordinates their schedules, and oversees their areas of responsibility i.e. insurance, stock control, etc.
  • Manages fuel distribution and reconciliation
  • Budget formulation for CAPEX, general office expenses and stationery
  • Manage procurement/repair/disposal of office furniture and equipment
  • Records management including archiving across divisions, maintains confidential records, contract management
  • Attends to audit queries
  • Sources quotations, prepares orders for authorization and completes goods received vouchers on delivery of goods
  • Administers security systems.
  • Workspace management
  • Contractor liaison with office service providers
  • Coordinates / assists in the co-ordination of functions and training sessions
  • Coordinates meeting schedules for Boardrooms and meeting catering
  • Types reports, correspondence, and minutes
  • Participates in meetings, produces and circulates the minutes of those meetings.
  • Sources corporate gifts.
  • Ensures a clean working environment and, promotes the Company’s corporate image.
  • Liaises with Research Consultants.
  • Crisis management in unforeseen events i.e. COVID pandemic
  • Substitutes for MD’s PA in her absence. 

Qualification and Experience:

  • A Degree in Business Administration.
  • Executive Secretarial Diploma is an added advantage.
  • 5 years experience in a similar role.

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