Office Adminstrator

Job Purpose:

Reporting to the Managing Director, the incumbent will be responsible for providing adequate administrative support to all core functions of the business; coordination of activities and operations in compliance with company policies together with supervision of administrative staff to maintain a level high performance from the administration division.

Duties and Responsibilities:

• Manages office administration staff, coordinates their schedules, and oversees their areas of responsibility i.e. insurance, stock control, etc.
• Manages fuel distribution and reconciliation
• Budget formulation for CAPEX, general office expenses and stationery
• Manage procurement/repair/disposal of office furniture and equipment
• Records management including archiving across divisions, maintains confidential records, contract management
• Attends to audit queries
• Sources quotations, prepares orders for authorization and completes goods received vouchers on delivery of goods
• Administers security systems.
• Workspace management
• Contractor liaison with office service providers
• Coordinates / assists in the co-ordination of functions and training sessions
• Coordinates meeting schedules for Boardrooms and meeting catering
• Types reports, correspondence, and minutes
• Participates in meetings, produces and circulates the minutes of those meetings.
• Sources corporate gifts.
• Ensures a clean working environment and, promotes the Company’s corporate image.
• Liaises with Research Consultants.
• Crisis management in unforeseen events i.e. COVID pandemic
• Substitutes for MD’s PA in her absence. 

Qualification and Experience:

• A Degree in Business Administration.
• Executive Secretarial Diploma is an added advantage.
• 5 years experience in a similar role.