Administration Assistant

Duties and Responsibilities Data capturing and processing of accounting and finance source documents into sage Evolution. Ordering stock and exportation of goods Receiving & monitoring of goods that have been ordered Being point of contact for a range of staff and external stakeholders Processing and directing mail and incoming goods & packages Typing letters, reports & other business documents. Phone etiquette & excellent time management Improving the administrative function of the business Preparation and processing of monthly and periodic Journals upon review by the Finance Manager Processing of debtors and creditors invoices and related documents. Creditors and debtor’s reconciliation weekly/monthly/yearly. Inventory & calendar management which include: Inventory Issues processing into Sage Processing invoices to relevant customers into Sage Record keeping & filing Monthly stock takes and investigation of variances Keeping stock control systems up to date (CADEX) Producing regular reports on a daily, weekly and monthly Inter-divisional transactions reconciliations. Management of Division cash manager i.e. preparation of weekly payment schedule and tracking of payments. Petty cash reconciliation Filling of Accounting and Finance source documents Payroll and Accruals month end procedures and reconciliation. Any other ad hoc management, finance and accounting duties and responsibilities assigned by management. Qualifications and Experience Minimum 3 years’ experience in a similar role in an FMCG environment Prior secretarial & administrative experience will be an added advantage