Executive PA to CEO

Job Status: Placement
Location
Maputo
Estimated Salary
N/A

Expiration date: 24 Dec 2020

Date Posted

24 Nov 2020

Expiration date

24 Dec 2020

Offered Salary (month)

$0

Experience

5 year exp

Level

Professionals

Duties & Responsibilities

  • Support the CEO to manage workload and activities.
  • Coordinate and maintain the diary of the CEO including organizing of all appointments,
  • meetings, & travel arrangements
  • Working With Management (Multiple)
  • Email & Diary Management & Effective Meeting Planning
  • Effective email management and etiquette
  • Diary management techniques
  • Planning effective meetings
  • Taking minutes/action points at meetings
  • Managing Time, Information Flow & Travel Planning
  • Time management techniques
  • Strategies for prioritizing your tasks
  • Improving information flow
  • Going the extra mile when planning executive travel
  • Business Writing & Continuous Professional Development
  • Business Writing: writing for your audience
  • Staying on track in your professional development
  • Using LinkedIn as a PA development resource
  • - manage the Chief Executive's office.
  • - answering calls and handling queries,
  • - preparing correspondence on the principal's behalf,
  • - commissioning work on the principal's behalf,
  • - liaising with staff, clients, etc.,
  • - managing the principal's electronic diary,
  • - booking meetings, organizing travel and preparing complex travel itineraries,
  • - attend meetings on the CEO's behalf when not available
  • - writing minutes, taking dictation,
  • - planning, organizing and managing events,
  • - managing budgets,
  • - attending events/meetings as the principal's representative,
  • - conducting research on the internet where necessary,
  • - writing reports, executive summaries and preparation and production of newsletters,
  • - preparing presentations and papers for meetings,
  • - managing and reviewing filing and office systems,
  • - updating websites,
  • - typing documents,
  • - sourcing and ordering stationery and office equipment,
  • - managing projects,
  • - managing an Assistant.
  • Screening incoming calls, making notes of essential information and prioritizing the calls to be
  • taken or returned by the CEO.

Qualifications & Experience

  • Degree in Business Management
  • At Least 5 years of experience
  • Should also have good typing skills, as well as proficiency in grammar, spelling and writing
  • Must have both good spoken and written English. Portuguese an added advantage

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