Executive PA to CEO

<p><strong>Duties &amp; Responsibilities</strong></p> <ul> <li>Support the CEO to manage workload and activities.</li> <li>Coordinate and maintain the diary of the CEO including organizing of all appointments,</li> <li>meetings, &amp; travel arrangements</li> <li>Working With Management (Multiple)</li> <li>Email &amp; Diary Management &amp; Effective Meeting Planning</li> <li>Effective email management and etiquette</li> <li>Diary management techniques</li> <li>Planning effective meetings</li> <li>Taking minutes/action points at meetings</li> <li>Managing Time, Information Flow &amp; Travel Planning</li> <li>Time management techniques</li> <li>Strategies for prioritizing your tasks</li> <li>Improving information flow</li> <li>Going the extra mile when planning executive travel</li> <li>Business Writing &amp; Continuous Professional Development</li> <li>Business Writing: writing for your audience</li> <li>Staying on track in your professional development</li> <li>Using LinkedIn as a PA development resource</li> <li>- manage the Chief Executive&#39;s office.</li> <li>- answering calls and handling queries,</li> <li>- preparing correspondence on the principal&#39;s behalf,</li> <li>- commissioning work on the principal&#39;s behalf,</li> <li>- liaising with staff, clients, etc.,</li> <li>- managing the principal&#39;s electronic diary,</li> <li>- booking meetings, organizing travel and preparing complex travel itineraries,</li> <li>- attend meetings on the CEO&#39;s behalf when not available</li> <li>- writing minutes, taking dictation,</li> <li>- planning, organizing and managing events,</li> <li>- managing budgets,</li> <li>- attending events/meetings as the principal&#39;s representative,</li> <li>- conducting research on the internet where necessary,</li> <li>- writing reports, executive summaries and preparation and production of newsletters,</li> <li>- preparing presentations and papers for meetings,</li> <li>- managing and reviewing filing and office systems,</li> <li>- updating websites,</li> <li>- typing documents,</li> <li>- sourcing and ordering stationery and office equipment,</li> <li>- managing projects,</li> <li>- managing an Assistant.</li> <li>Screening incoming calls, making notes of essential information and prioritizing the calls to be</li> <li>taken or returned by the CEO.</li> </ul> <p><strong>Qualifications &amp; Experience</strong></p> <ul> <li>Degree in Business Management</li> <li>At Least 5 years of experience</li> <li>Should also have good typing skills, as well as proficiency in grammar, spelling and writing</li> <li>Must have both good spoken and written English. Portuguese an added advantage</li> </ul>