Executive PA to CEO

Duties & Responsibilities

• Support the CEO to manage workload and activities.
• Coordinate and maintain the diary of the CEO including organizing of all appointments,
• meetings, & travel arrangements
• Working With Management (Multiple)
• Email & Diary Management & Effective Meeting Planning
• Effective email management and etiquette
• Diary management techniques
• Planning effective meetings
• Taking minutes/action points at meetings
• Managing Time, Information Flow & Travel Planning
• Time management techniques
• Strategies for prioritizing your tasks
• Improving information flow
• Going the extra mile when planning executive travel
• Business Writing & Continuous Professional Development
• Business Writing: writing for your audience
• Staying on track in your professional development
• Using LinkedIn as a PA development resource
• - manage the Chief Executive's office.
• - answering calls and handling queries,
• - preparing correspondence on the principal's behalf,
• - commissioning work on the principal's behalf,
• - liaising with staff, clients, etc.,
• - managing the principal's electronic diary,
• - booking meetings, organizing travel and preparing complex travel itineraries,
• - attend meetings on the CEO's behalf when not available
• - writing minutes, taking dictation,
• - planning, organizing and managing events,
• - managing budgets,
• - attending events/meetings as the principal's representative,
• - conducting research on the internet where necessary,
• - writing reports, executive summaries and preparation and production of newsletters,
• - preparing presentations and papers for meetings,
• - managing and reviewing filing and office systems,
• - updating websites,
• - typing documents,
• - sourcing and ordering stationery and office equipment,
• - managing projects,
• - managing an Assistant.
• Screening incoming calls, making notes of essential information and prioritizing the calls to be
• taken or returned by the CEO.

Qualifications & Experience

• Degree in Business Management
• At Least 5 years of experience
• Should also have good typing skills, as well as proficiency in grammar, spelling and writing
• Must have both good spoken and written English. Portuguese an added advantage