Duties and Responsibilities
- Analysing the agreed procurement annual plans for central stores.
- Analysing and projecting business requirements to sustain the nonmedical business operations in line with the annual plan.
- Feeding the above plan and the requirements into the overall Business Procurement Plan.
- Researching and analysing business resources usage and trends monthly and plans in line with utilisation levels and demand for the business.
- Develops and updates the Maintenance Plan for Central Stores equipment (such as Aircons, Refrigerators) in line with manufacturer’s standards.
- Explores new alternative sources of supply locally and internationally to increase the supplier base and recommends for inclusion in the preferred Suppliers list.
- Approves and authorises goods purchase orders in line with delegated authority.
- Submits quotations and purchase orders to Head Procurement for verification of suppliers’ product specifications, quality, price and lead times to ensure that requirements are met.
- Prepares and enters new and reviews product codes in the system for user departments.
- Ensures all imports including freight come through an efficient and cost managed channel.
- Maximises profit by tendering contracts and meeting with suppliers to negotiate the best terms beneficial to the Business.
- Monitors the stores security and cleanliness through conducting weekly checks and inspections of equipment conditions.
- Manages the receiving process, product storage, pick/pack and distribution functions within the Stores.
- Ensures Printing machines are serviced in line with the maintenance schedule.
- Explores new and alternative sources of supply locally, regional and internationally to increase supplier base.
- Maintains of a list of vendors/suppliers in the database and files for ease of reference during RFQ process.
- Identifies disciplinary problems or issues of staff, and through the Head of Departmental, arranges for the necessary disciplinary action in line with Human Resources policies and procedures.
- Decides on the adequate security systems for the Central Stores.
Qualification and Experience
- Degree in Purchasing and Supply or the equivalent.
- Experience in a similar role for a large corporate.
- Chartered Institute of Procurement and Supply (CIPS).
- Clear verbal and written communication and ability to prepare accurate reports.