Job Status: Placement
Estimated Salary

Expiration date: 30 Jul 2021

Date Posted

15 Jul 2021

Expiration date

30 Jul 2021

Offered Salary (month)



5 year exp



Duties and Responsibilities

  • Manage the reception area and ensure that it always presents a clean / refreshing ambience;
  • Offer friendly and professional reception to visitors;
  • Monitor, record and circulate temperature readings for all staff members;
  • Ensure all visitors to the office adhere to health regulations procedures i.e. consistent use of face masks, sanitization of hands, use of serving counter, maintenance of social distancing ;
  • Answer calls within three rings and take messages where necessary;
  • Attend to the Managing Director’s incoming and Outgoing calls;
  • Record and distribute all mail delivered to the office;
  • Document and facilitate courier service requirements on behalf of staff members;
  • Advise the Office Manager of any telephone and email communication breakdowns as soon as they occur;
  • Identify and coordinate repair and maintenance of broken telephone lines;
  • Ensure that ZESA, garbage collection and City of Harare water reticulation are working and report any bottlenecks immediately;
  • Report any suspicious visitors to the office;
  • Actively participate in the company’s cost containment plan;
  • Actively participate in all First Aid Meetings, respond and react to health emergencies in the workplace;
  • Act as a back – up for administrative duties such as, but not limited to, physical and electronic filing, distribution of marketing collateral et cetera;
  • Undertake any reasonable tasks within the scope of the company’s interests.

Qualifications and Experience

  • Top - Flight Secretarial Diploma or equivalent;
  • Diploma in Customer Care / Public Relations or equivalent;
  • Minimum 5 years proven work experience in a related position preferably within the Shipping and Logistics Sector and/ or Manufacturing Sector;
  • Intermediate knowledge of the functions of the major computer applications such as word processing, Excel, Presentation, Web browsing;
  • Practical exposure to First Aid Techniques;
  • Ability to work under pressure and in a multi – cultural setting;
  • Fluent in English.

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