| Key Performance Area | % Weight | Key Performance Indicator |
- Design policies, processes and procedures for the management of financial reporting activities for the region
| 10% | - Identifies and implements cost savings
- Support business decisions with the provision of pertinent and up to date financial information
- Reviews, updates and enforces policies and procedures and suggests improvements
- Creates a process flow for the management of departmental expenditure including tracking of expenditure and cost savings measures
- Oversees and is responsible for the management and adherence to policies and processes relating to Financial management
- Implements processes and procedures in line with Group requirements
|
- Operational Finance Operating Model
| 10% | - Manage the finance team
- Develop and recommend to the Head of Finance- shared services, the operational requirements, organisational structure, staffing and budgets that support financial operations
- Assist with training the senior management in terms of their financial know-how and understanding of the business and financial reports
- Provide information and assistance as and when required by the Regional Finance Director
- Act as key liason with external auditors and prepare the annual financial statements for the business
- Prepare monthly management reporting, and design additional reporting as is required
- Prepare forecasts and budget for the business as required
|
- Financial Systems implementation and management
| 5% | - Manage Syspro as our ERP to ensure that it supports financial reporting and planning across the business
- Manage, monitor and enforce ERP elements including security, access levels, changes
- Monitors and manages data updates and integrity of data
|
- Management of Risk, Compliance and Governance
| 10% | - Review and identify risks across the business that arise out of finance related matters
- Respond to such risks as they arise and ensure that processes are put in place to mitigate them
- Ensure compliance with the group’s risk and governance policies in Zimbabwe
|
- Design and Implement of Internal Controls
| 10% | - Review of internal controls relating to financial processes and implementation of enhancements, wherever gaps are identified.
- Ensure that all Cash Book and General Ledger Reconciliations are carried out on a monthly basis, to ensure the accuracy of financial information.
|
- Payroll Management (Financial elements)
| 5% | - Ensures that systems and controls are in place to reconcile the payments, accounts payable and employee complement, as indicated by Human Resources, with the payroll run each month.
- Sign off reconciliations for accounting purposes are undertaken monthly.
- Review and approval of monthly payrolls.
- Approval of all monthly Payments relating to Payroll
|
- Finance support and management
| 10% | - Main contact with Banking partners including the negotiation of Banking Facilities
- Approve cheque and eft requisitions
- Authorise electronic payments on internet banking
- Apply to obtain valid Tax Clearance Certificate on an annual basis
- Main Contact with Company auditors. Liaise with Auditors to ensure audit is carried out and
- General management of office functions including Admin and office Facilities, Fleet management, Manage courier services and deliveries, Cell phones contracts, Petrol cards
|
- Reporting and Analysis
| 10% | - Critically evaluating financial information and making business aware of risks, variances and corrective actions
- Identifies reasons for issues, determining if valid and potential solutions to areas of concern
- Submission of VAT Tax returns.
|
- Commercial Support
| 10% | - Be a close business partner to the various functional heads
- Review of financial proposals, contracts. Leases etc. of regional requirements
- Tender reviews and determine financial feasibility and viability
- Financial consultant across all departments
|
- Departmental and People Management
| 20% | Resource Planning - Determine the human resource requirements, in accordance with the expected deliverables and current capacity
- Secure the human resource requirements to ensure that deliverables will be met in accordance with the expected targets
- Minimise staff turnover
- Lead the department in such a manner as to foster innovation and technological excellence.
- Demonstrate behaviour aligned to the company values
- Plan equitable distribution of responsibilities and accountabilities and plan appropriate human capacity and full utilisation for projects under management
Performance Management - Design deliverables and targets through analysis of the business operational plans
- Compile the Performance Management documentation in collaboration with the staff member in terms of:
- Job Profile requirements
- Key Performance Areas
- Personal Development Plans
- Conduct performance planning session, track and monitor performance in accordance with performance contracts
- Conduct performance reviews in accordance with policies and procedures and take corrective actions where necessary
- Provide coaching and feedback to employees on how to improve and sustain their performance
- Lead the department by managing appointments, promotions, and industrial relations issues conjunction with the Human Resources department
- Conduct disciplinary actions as per the company’s policy and procedure where necessary
- Financial Management
- Manage costs
- Adhere to financial guidelines and thus ensure proper control over expenditure
- Pursue divisional targets and manage the financial health and stability of department.
|
