Procurement and Administration Officer

Job Status: Placement
Estimated Salary

Expiration date: 21 Aug 2019

Date Posted

22 Jul 2019

Expiration date

21 Aug 2019

Offered Salary (month)



4 year exp



Main Duties:


  • Responsible for the management registering, detailing, updating of records all organisation’s fixed assets and small tools, including ensuring safety, insurance, tracking movements, regularly updating the Asset register and performing spot audit checks.
  • Ensure that company vehicles have current licenses/ registration / insurance documentation in liaison with users.
  • Monitor maintenance requirements on Head Office buildings, equipment, IT infrastructure and recommend appropriate repairs
  • Prepare and Manage tender documents and reports
  • Supervision of Administration staff
  • The management of stocks, consumables, and fuel which includes ensuring that stock procurement systems and procedures are in place and adhered to, data entry and reports as necessary relating to such items
  • Create, manage and maintain the central filing system for easy storage and access of company records, operational records, correspondence, contracts, photo galleries, and other material


  • Receive and review all purchase requests for completeness
  • Identify cost effective service providers and product suppliers and negotiate prices to ensure value for money to the organization
  • Procure organization’s supplies as per purchase requests ensuring timely delivery and that products meet the specified quantity and quality. All requests should be suppliedwithin 2 weeks from date of request.
  • Inform and regularly update initiators of Purchase Requests on progress with orders and delivery dates to users
  • Report weekly to the Finance Manager on order and stocks status Monitor all outstanding purchase orders and requisitions to ensure fulfilment or cancellation without loss of funds.
  • Schedule and organise collection/delivery of orders to/from suppliers and to/from users
  • Track inventory levels in liaison with the Operations department and the Finance Manager to ensure availability of chemicals and fuel when required.


  • CIPS
  • Degree in Supply Chain Management an added advantage

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