Conference and Facilities Officer

Basic Function

Responsible for the maintenance, repair and daily up-keep of buildings (conference rooms, classrooms, cafeteria, offices), motor vehicle and equipment. Hires out space (rooms or grounds).

Major activities of the job 

• Maintain all buildings to safe standards by ensuring all health and safety standards adhered to and that legislation requirements are complied with and that hazards are identified and remedied in a timely manner.


• Engage with approved contractors to deliver contracted services including but not limited to security, maintenance, mail, cleaning, catering, waste disposal and recycling, as per required standards.


• Carry out proactive maintenance schedule of all departmental services including but not limited to air-conditioning, smoke detection, security detection, boilers, heating, building fabric, office interior, office exterior, carpeting, furniture fabric and furnishings,


• Plan for building & space utilisation and update dashboard for facilities utilization, daily, weekly, monthly or per semester, as appropriate


• Measure and monitor agreed-on service performance levels with clients


• Manage and support facility changes whilst ensuring minimum disruption to service delivery.


• Organise furniture layouts for all conference rooms and classrooms as per client requirements, where appropriate.


• Develop, implement and monitor budget for cafeteria


• Plan and procure supplies to the cafeteria (food, furniture, detergents etc)


•    Complete other related tasks as required.

Qualifications and Experience

• Degree in Business Management/Tourism and Hospitality


• Three years  relevant experience

       Competencies

• Ability to communicate at all levels.


• Ability to work under pressure and outside normal working hours.


• Honesty and be computer literate.


• Attention to Detail.