Receptionist

• Maintaining the reception area in an orderly manner at all times to enhance the image of the organisation to its stakeholders.


• Attending and operating the enquiry desk to ensure the provision of a quality service to all the organisation’s stakeholders and customers.


• Receiving visitors and directing them to appropriate offices for service.


• Receiving and transferring incoming telephone calls to ensure there is communication between callers and staff.


• Recording telephone messages and passing them to the relevant staff.

• Handling incoming and outgoing mail and deliveries.


• Managing administrative activities involving purchase of consumables and office accessories and tracking office supply inventory.


• Managing the repair, maintenance & replacement of office equipment, appliances, furniture, furnishings, etc.


• Filing documents.


• Typing minutes of meetings and other necessary documents.

Job Requirements

• Degree or Diploma in Office Management or a Business related field


• Certificate in Reception and Switchboard


• Good organisational skills and ability to work without supervision


• Computer literate with sound knowledge of Microsoft office tools


• Proficient communication skills both written and verbal


• At least 1 year relevant experience