Internal Controls Supervisor

<p>Within the framework of the policy of the Company, objectives and yearly action plans, the job holder&rsquo;s missions are to:</p> <ul> <li>Providing support to Business Process Owners (BPO) to maintain efficient and secure processes,</li> <li>Utilising all opportunities to improve efficiency of processes while maintaining high standards of internal control,</li> <li>Supporting process improvement to ensure the balance between efficiency and security of end-to-end processes and by integrating risk management and performance management.</li> </ul> <p><strong>PERFORMANCE CRITERIA</strong></p> <ul> <li>Assessment of the Group Internal Control Standards in order to find a good balance between control and efficiency of processes</li> <li>Identifying process improvement opportunities</li> <li>Perform spot counts and spot checks as required</li> <li>Having a global picture and follow-up on the implementation of action plans (BU areas of improvement, recommendations of external and internal auditors)</li> <li>Update Internal Control software (SAP/GRC) as required.</li> <li>Completion of assigned internal controls tasks assigned by Internal Control Manager within stipulated time as well as any other related duties</li> <li>Documentation of new processes and procedures not in place are put in place</li> </ul> <p><strong>RESPONSIBILITIES</strong></p> <p><strong>Health, Safety &amp; Environment (HSE) </strong>&ndash;</p> <ul> <li>Ensuring that all work performed is in compliance with relevant Health, Safety and Environment regulations and guidelines.</li> <li>Ensuring that VFLs, including High Risk Area VFLs, are carried out as prescribed in agreed KPIs.</li> <li>Contributing to RCAs for reported safety incidents, ensure lessons learnt are communicated and actions raised are closed timely.</li> <li>Ensuring that action items raised through audits and inspections are carried in accordance with the agreed action plan.</li> <li>Actively engaging the departmental team in health and safety issues, through VFLs, safety inspections, tool box talks, etc.</li> <li>Implementing Group HSE Standards and Advisories, BU procedures and any other relevant policies and procedures in the department.</li> <li>Meeting the Health and Safety expectations as required by Management.</li> <li>Ensuring that adequate measures are implemented to control environmental aspects in works</li> <li>Attending and participating in all Health and Safety training programmes as set out by the Group, Business Unit, Department and in accordance with the Individual Development Plan.</li> </ul> <p><strong>4.2. Business Code of Conduct </strong></p> <ul> <li>Complying with the requirements stipulated in the company code of business conduct.<strong> </strong></li> </ul> <p><strong>4.3. Internal control compliance </strong></p> <ul> <li>To comply with applicable internal control standards and responsibilities ensuring that prescribed standards are designed and operating effectively.</li> <li>Coordinating spot checks and spot counts.</li> <li>Operate all activities in line with documented Lafarge policy and procedures</li> <li>Assist BPO&rsquo;s in the update of their procedures in line with defined Group policies. </li> <li>Support Internal Control Manager in coordinating any internal control project in line with project schedule and methodology amongst BPOs, MPOs .</li> <li>Prepare reports on internal control reviews/audits.</li> </ul> <p><strong>4.4. Monitoring the BU internal control activities:</strong></p> <ul> <li>Contributing in internal control activities (or projects) at BU level to ensure that control documentation and assessment are completed according to the group deadline,</li> <li>Assessing consistency of internal control documentation,</li> <li>Challenging BPO on their assessment of controls (design effectiveness / operating effectiveness),</li> <li>Performing testing activities as requested by Group Internal Control instructions</li> <li>Reviewing action plans for completeness, consistency, appropriateness, materiality and challenges information,</li> <li>Supporting BPO to complete deliverables: process descriptions, risks analysis and controls</li> </ul> <p><strong>4.5. Contributing to continuous process improvement:</strong></p> <ul> <li>Supporting BPO to continuously streamline processes to ensure risks are minimized and opportunities to improve are identified,</li> <li>Regularly challenging BPOs to ensure risks are mitigated through the performance of controls with concern for process efficiency (&ldquo;substance over form&rdquo;),</li> </ul> <p><strong>Supporting the Internal Control Manager</strong></p> <ul> <li>Coordinating preparations of the annual Internal Control Plan (ICP)</li> <li>Supporting Internal Control Manager to identify risks and ensure that related action plans are defined,</li> <li>Assisting Internal Control Manager in evaluating the internal control environment</li> <li>Supporting implementation of segregation of duties</li> <li>In case of fraud, supporting BU management in investigations, definition and tracking of corrective action plans,</li> <li>Assisting with Group Audit on the follow-up of action plans from their audit recommendations,</li> </ul> <p><strong>PROFILE OF NECESSARY COMPETENCIES/SKILLS</strong></p> <p><strong><em>Educational Background &amp; Experience</em></strong></p> <ul> <li>University degree in Finance, Accounting, or other course of a numerate background but must have relevant professional qualification</li> <li>Minimum 5 years&rsquo; experience in a large Multi National organization.</li> </ul> <p><strong><em>Technical skills</em></strong></p> <ul> <li>High level of analytical &amp; performance management skills and attention to detail.</li> <li>Good computer knowledge, exposure to an ERP environment and reporting tools. Excellent knowledge of spreadsheets and other Microsoft office applications is essential.</li> <li>Project management skills</li> <li>Proficiency in Process improvement methodology</li> <li>Business Process design knowledge</li> <li> </li> </ul> <p><strong><em>Leadership &amp; Behavioural Skills</em></strong></p> <ul> <li>Effective communication skills (both written and verbal)</li> <li>Ability to question and extract relevant information</li> <li>Ability to influence with reasoning and generate suggestions for continuous improvement of processes</li> <li>Ability to interact with internal control stakeholders without having hierarchical link (ie influencing)</li> <li>Ability to apply company policies and procedures to everyday situations</li> <li>Strong analytical and reasoning ability to identify root causes of issues</li> </ul>