Administration Secretary

MAIN JOB FUNCTIONS

·  Providing administrative support for the Principal Nursing Officer (PNO) and Nursing Department.

·  Coordinating Nursing Managers, Senior Sisters, and Junior Sisters meetings.

·  Preparing, and coordinating the Nursing monthly management report for the PNO

·  Compiling of the Ethics Committee, Medical Advisory and Medical Audit Committee packs and coordination of the respective meetings and taking minutes during meetings.  

·  Coordinating domestic and international travel arrangements for the nursing department.

·  Facilitating the annual renewal of all nursing practising certificates and hospital licensing renewal with HPA and the City of Harare.

·  Compiling and updating daily hospital statistics.

·  Updating stakeholder data.

·  Liaising with the I.T Department and Corporate Affairs on Privilege of Access data capturing in the hospital management system.

·  Live chat customer support.

·  Assisting the CFO’s Office with secretarial support.

·  Offering relief staff support to the Personal Assistant to the General Manager and Medical Director.

PREREQUISITES, KNOWLEDGE AND EXPERIENCE REQUIRED.

·  Minimum of 2 “A” levels.

·  Executive Secretarial qualification a must.

·  Knowledge of consolidating board packs and preparation of minutes.

·  Confidentiality is critical

·  In-depth knowledge of computer skills. 

·  Minimum of 3 years experience working for an executive.

·  Degree in Business Administration/Accounting, finance qualification an added advantage

·  Excellent communication and listening skills.

·  Ability to work under pressure.

·  Excellent organisational and prioritisation skills, attention to detail, and problem-solving skills.

·  Must be mature, pleasant, courteous, cooperative and an enthusiastic team player. 

·  Must be flexible in working hours, including weekends, evenings, and holidays.